Event Planning Made Easy

Tip #4. Select your date and location. This could be as simple as planning to mow your backyard or may involve a visit to another city to view hotel and convention space. Plan accordingly. If you need to plan a site visit, will you need to take your boss or committee members along with you?

When you are considering location you will want to keep in mind the following:

a) Room capacity. Is it too large or too small? Remember that if you're having a luncheon for 200 people, you need to consider serving space and whether you will need any audio visual equipment.

b) Lighting. Subtle lighting is nice for meals and social functions. If you are planning an all day workshop, you will want adequate lighting.

c) Parking. Is there adequate parking, and will there be a charge? How far is the walk from the parking area to the function area?

d) Electrical supply. If you are holding a birthday party in your home, just turn to the nearest outlet, but if you are planning a large convention, you will need to ensure you have electrical outlets for any equipment you may need, as well as any trade booths.

e) Phone hook-ups. Will you need phone access?

f) Computer and Internet access. This could be an important feature, especially for business meetings or exhibitors at trade shows.